Of Lessons and Plans

With the even semester midway and a long summer looming on the threshold, Team MM caught with the Chief Warden of Halls to enquire about the upcoming Grand Farewell, water coolers, picnic policy and room allotments.

MM: Many people are unhappy with the arrangements for Holi celebrations. The mud pool was not prepared properly. What are your comments on this matter?
CW: Since the festival was celebrated during ISM, the organizers informed me that they will take care of the preparations. I contacted Professor Ramakar Jha, the Convener of ISM. He could not, however, confirm it on time. On the day before Holi, the matter was discussed with the Director and finally, it was decided that ISM will take care of the celebrations, but the preparations will be done by HMC. This created the confusion. The mud pool was prepared. But at that particular place, the earth is not suitable. After Holi, often the matter is forgotten. The earth of that place needs to be replaces with the softer one, which does not contain tiny pebbles or any matter that can hurt the people.

MM: With the onset of summer season, the water coolers are becoming essential. However, some halls have a shortage of or have dysfunctional water coolers. When can we expect the repairs or replacements or procurement of new ones?

CW: I have personally instructed all the workers involved to provide me a report on this matter. You can enter your problems regarding the repairs and replacements in the register in the office of Chief Warden. Your problems will be looked into on the same day. You can even send in your problems to This email address is being protected from spambots. You need JavaScript enabled to view it. . We procured new water coolers a few days ago. We will install them within a few days. The problem of aqua guard will be looked into within an hour.

MM: The girls’ hostel faced severe water problem. For an entire day, water was not available. The problem was solved. But the boarders would like to know the reason behind this problem.
CW: There was electricity problem that day. The C V Raman and K M S Halls of Residence are connected to the transformer situated in the academic area, near the Department of Ceramic Engineering. The transformer was modified that day, hence the power problem reflected in the hostels. The HMC was not informed about the power outage. We got the information at around 1pm. At around 3pm, the power supply was restored. The pump in C V R and K M S are connected to A Block. After the tanks of A Block is filled, the water is routed to the rest of the blocks which are at higher elevation. But, we have made arrangements of a valve to ensure that water gets quickly filled up for all the blocks. However, that day, there was a phase change and it came to notice late. Therefore, the tanks could not get filled. Because of this phase change, the laboratory instruments of many departments were damaged and they incurred severe loss. We hope to avoid this problem in future.

MM: The Grand Farewell Dinner will take place on 10th April, 2015. Please tell us about the preparations.
CW: The processes have already been initiated and several committees for handling the work have been formed. Every final year student will be given a memento. We will prepare a video presentation in the venue of the dinner. The final year students are requested to send in photographs or videos of some memorable incidents that have taken place during the time of their study to This email address is being protected from spambots. You need JavaScript enabled to view it. . Also, the students can take away the video, if they want to. It will also be uploaded in the Photo Gallery of the institute website.
We are increasing the number of counters from 33 to 40 this year. We will be allotting 7-8 counters for the final year students. The counters for ice-cream will be increased to 20, where in each counter, two people will be serving it.  Also, this time, to ensure that the final years do not experience inconvenience, we will provide a small token along with the invitation. This time, we have booked the entire DTS to avoid space constraint.
The final discussion will take place in the last week of March.

MM: There was a huge debacle over allotment of rooms last year. What policy would be followed this year?
CW: We will try to ensure that there is minimum dislocation of the boarders. Most likely, the boarders in all the halls except M V and G D B, will not be shifted. The pre-final year students who will be going to final year will be given the option to continue in the same room, following a compromise between the roommates.
And the K M S Hall of Residence will surely be shifted to its own building by the next semester. The dormitory students are slowly being shifted into rooms. Also, we have tabled the proposal of allotting the new first year students to KMS instead of shifting the whole of the B and C Block there. We have not finalized it though. We can accommodate maximum 350 students there. We will also have a new extension block in KMS to accommodate 500 more students.

MM: The prefect system has been initiated this academic year. What will be the policy for the selection and work of the prefects from next academic year?
CW: Yes, we took up the initiative to divide the work of the elected representatives. The information has not been properly disseminated. But, we will make sure that the selection and the work of the prefects will be outlines soon. They will be briefed about their work and help ensure smooth functioning of the halls. We will make sure the system will be stronger next academic year. 

MM: A lot of expenditure has taken place in the Halls. What amount of budget is being spent and what is happening to the left over?
CW: The budget for the hall is total number of boarders multiplied by 1800. The secretaries must give their signature on the expenditure. Also, they are authorized to view the expenditure report. It is audited by an internal audit. There are basically two registers: stock and consumable for every hall. The institute has a particular schedule and procedure must be followed for all the maintenance work. All the submitted bills are reviewed. 
The money that is left over, if any, is transferred to the budget of the next year. But the money can be utilized for the development of the hostel.

MM: There is a clause in the Model rulebook about the General Secretary being allotted a certain amount by the HEC. Is it being followed properly?
CW: This is being followed, albeit in a different way. There were complaints regarding this from the boarders. So, the money is now being handled by the wardens.

MM: A follow up issue: the mosquito nets have not yet been installed in H B Hall. When can we expect the issue to be resolved?
CW: We have asked for quotations and one such net has been installed. After confirmation from the elected representatives of the Hall, we estimated the price and forwarded it to the Director. The Director constituted a committee headed by Prof. Sameer Patra of Department of Life Sciences and the convener was the warden. The proposal has been sent to the Director for approval. Within fifteen to twenty days of approval, the nets will be fitted. The report was submitted to the Director about a month back.

Information: The C V R and K M S Halls can expect the shoe stands within next fifteen days. Also, we are arranging systems for the proper disposal of the used napkins. The waste will go directly to the ground floor, where it will be collected and disposed safely.